Recording of annual performance Appraisal Report (APAR) for the
financial year 2017-18 in respect of CSS/CSSS officers – ‘Alert’
regarding.
F No.22-10/2018-CS 1(APAR)
Government of India
Ministry of personal,Public Grievances & Pensions
Department of Personal & Training
2nd Floor,A-Wing, Lok Nayak Bhawan
Khan Market,New Delhi-3
New Delhi; the 29th November, 2018
OFFICE MEMORANDUM
Subject: Recording of annual performance Appraisal Report (APAR) for the
financial year 2017-18 in respect of CSS/CSSS officers – ‘Alert’
regarding.
Online system for recording of APARs on SPARROW web portal has been
introduced in CSS from the financial year 2015-16. Initially,it was
implemented for Deputy Secretary and above level officers in CSS and
equivalent levels in CSSS w.e.f. the financial year 2015-16. From the
financial year 2016-17, SPARROW has been extended from under secretary
and above levels in CSS and equivalent levels in CSSS. As per Estt.
Division’s O.M. dated 23.07.2009 time schedule for completion of various
activities relating to PARs are as under:
| Sl. No. | Activity | Prescribed timelines |
| 1 | Submission of self-appraisal PAR to the Reporting Officer by the Officer to be Reported Upon (ORU) | 15th April |
| 2 | Submission of report by Reporting Officer to Reviewing Officer | 30th June |
| 3 | Report to be completed by Reviewing Officer and to be sent to Admn. | 31st July |
2.Keeping in view the difficulties faced by Nodal Officers in the
Ministries/Departments and also the individual officers.it was decided
to extend the timelines for completion of APARs on;ine on SPARROW web
portal for the financial year 2017-18 as under:
| No. | Activity | Extended timelines for the FY 2017-18 |
| 1 | Submission of self-appraisal PAR by ORU to the Reporting officer | 31st July ,2018 |
| 2 | Forwarding pf report by Reporting Officer to Reviewing Officer | 16th August, 2018 |
| 3 | Forwarding of report by Reviewing Officer Administration/APAR Cell | 31st August, 2018 |
3 The progress made toward generation and completon of online APARs
on SPARROW system for the financial year 2017-18 is being constantly
monitored in this Department.It has been observed that as on date 367
APARs are pending with ORUs,404 APARs are pending with Reporting
Officers and 445 APARs are pending with the Reviewing Officers. Apart
from the above,a total number of 503 APARs are pending at different
stage for disclosure/clodsure. It is note-worthy that the timelines
including extended timelines for writing of APARs for the financial
year 2017-18 have been over on 31.8.2018.As per the instructions
contained in OM of even number dated 24.07.2018,the entire exercise for
writing of APARs in respect of CSS/CSSS officers,for the financial year
2017-18 will be closed on 31.12.2018
4. In the meantime, a new feature for sending ‘alerts; in the SPARROW
web portal has been developed by the NIC (SPARROW Division) to remind
the officers to complete their APAR activities on SPARROW.
5. Keeping in view the overall progress made in completion of apars on
SPARROW, the Ministries/Departments are advised to take the following
actions for timely completion of APARs on SPARROW for the financial year
2017-18,before it is finally closed on 31.12.2018.
(i) All the ministries/Department may send ‘alerts’ to all the officers
to complete the APARs on lying in their ‘inboxes’The facillity for
sending ‘alerts’ are available in the revised version of SPARROW.
(ii) The PARs in respect of ORU who have still not submitted their PARs
to their Reporting Officers,may be given a final chance to submit their
self-appraisl to their respective Reporting Officers within 15 days from
the date of issue of this OM Thereafter, their APARs may be force
forwarded to their next level i.e the Reporting Officer.
(iii) The Nodal officers are advised to devise a mechanism to monitor
progress pf completion of APARs for the financial year 2017-18 including
disclosure and consideration of representation.if any by the stipulated
date i.e 31/12/2018
(iv) It may be re-iterated that the end of entire APAR recording process
on SPARROW for the financial year 2017-18 will be on 31.12.2018.
sd/-
(Chandra Shekhar)
Under Secretary to the Govt. of India
(Chandra Shekhar)
Under Secretary to the Govt. of India